REQUEST FOR PROPOSAL​
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For ROAD IMPROVEMENTS TO THE ACKLEY AVENUE AREA
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NOTICE TO BIDDERS
Notice is hereby given that SEALED PROPOSALS for “ROAD IMPROVEMENTS TO THE ACKLEY AVENUE AREA” will be received and must be stamped by the Village Clerk-Treasurer, Incorporated Village of Malverne (“Malverne”), at its Village Hall located at 99 Church Street, Malverne, New York, not later than 11:00 am on September 19, 2024, at which time they will be publicly opened and read for furnishing the following:
“ROAD IMPROVEMENTS TO THE ACKLEY AVENUE AREA”
Malverne seeks a qualified vendor for performance of construction work to include paving improvements and ancillary work along Ackley Avenue and adjacent streets in Malverne. Time is of the essence and the proposal must include the project estimated duration. Successful vendor should be prepared to commence work within 10 days from the Notice to Proceed issued by Malverne following award.
Complete Digital Sets of Bidding Documents, Plans and Specifications may be obtained online as a download at the following website: melville.h2mplanroom.com for a nonrefundable fee of One Hundred Dollars ($100.00) beginning Thursday, September 5, 2024. Complete sets of Hard Copy Bidding Documents, Plans and Specifications, may be obtained from REVplans, 28 Church Steet, Unit 7, Warwick, New York 10990, upon deposit of One Hundred Dollars ($100.00) for each set furnished for each location. Make deposit check payable to the INCORPORATED VILLAGE OF MALVERNE. Bidder’s deposit will be refunded if the set is returned in good condition within thirty (30) days following the award of the contract or the rejection of the bids covered by such plans and specifications. Non-bidders shall receive partial reimbursement, in an amount equal to the amount of the deposit, less the actual cost of reproduction of the documents if the set is returned in good condition within thirty (30) days following the award of the contract or the rejection of the bids covered by such plans and specifications. Any bidder requiring documents to be shipped shall make arrangements with the printer and pay for all packaging and shipping costs.
All bid addenda will be transmitted to registered plan holders via email and will be available at melville.h2mplanroom.com. Plan holders who have paid for hard copies of the bid documents will need to make the determination if hard copies of the addenda are required for their use and coordinate directly with REVplans for hardcopies of addenda to be issued. There will be no charge to registered plan holders to obtain hard copies of the bid addenda. Requests for information (RFI) will only be received in writing or electronically. Deadline for RFI’s will be 12:00 pm on Thursday, September 12, 2024. Any question or comment received after this time will not be answered. All RFI responses will be issued through a written addendum.
Any costs incurred for permits, fees, bonds (if applicable), assessments, and municipal inspections in the performance of the Work will be compensated on a non-markup reimbursement basis and should not be included in the respondent’s price proposal.
Late submissions will not be considered. NO EXCEPTIONS.
Malverne’s determination regarding the completeness and timeliness of submissions shall be final. Malverne will notify all respondents of award within a reasonable timeframe.
The Board of Trustees reserves the right, in its sole discretion: (a) to reject any or all of the responses received; (b) to cancel the RFP or to change any or all terms or conditions of the RFP; and (c) to extend or otherwise change any dates specified in the RFP, which in its opinion is in the best interest of the Village.
BY ORDER OF THE VILLAGE BOARD OF THE INCORPORATED VILLAGE OF MALVERNE
Jill Valli, Village Clerk
Malverne, New York
Dated: September 5, 2024
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